Community use of the Town Hall
We have created an opportunity to hire Reading’s grand Concert Hall at a discounted rate. You can do this if you are a community or charity group who are celebrating a special anniversary. You can complete an application form giving details of your special anniversary and hire requirements.
Once we have received your application our panel will consider it. The panel will award the special hire rate to up to 8 groups per year. The deadline for applications is as follows:
- For hire in 2022 the deadline for applications is the 1st July 2022
- For hire in 2023 the deadline for applications is the 1st December 2022
Apply for special rate use of the Town Hall
Spaces, availability and charges
Concert Hall
Bar – Waterhouse Chamber
10am to 11pm on the day of the event
Ideally one in each of the following months: February, March, April, May, June, July, September – but with flexibility.
Each booking to be agreed and finalised 6 calendar months before the event date. Day in the week to be agreed.
£2,000 + VAT per one day event
What is provided
Room, duty management and staff, technician, security and box office.
Food and drink
Catering – all in-house and paid for at current rate, no reductions
Own catering option of hire of servery – cost £500 + VAT (half normal rate). This only applies to brought in food (not drinks).
Beverages, soft drinks, alcohol all in-house only and charged at current rate.
All catering incurs VAT.
Marketing
Included
Box office
Included. All ticket sales are subject to a booking free which is included in the advertised price. This fee stays with the venue to help cover box office costs.
Insurances and certificates
Public Liability Insurance. Town Hall currently requires cover to a value of £10 million.
Food Hygiene Certificates required if servery used.
Risk Assessments as is standard practice.
Equipment
PA, microphones, LCD screen, stage extensions and other equipment charged for at the current rate.
Capacities
Maximum capacity cabaret layout: 250
Maximum capacity theatre layout: 750