Plastic bags and wrappings recycling trial: data privacy notice

The identity and contact details of the company

Reading Borough Council

Contact details of the Data Protection Officer

Nayana George IGTeam@reading.gov.uk

What personal data is held?

Name and address is required when a resident requests more bags for participation in the plastic bags and wrappings recycling trial. The address is used to post out the bags.

Residents are able to provide an email address if they would like to receive updates about the trial.

How will the data be stored?

Data will be stored in a password protected spreadsheet.

What is the legal basis for the collection, use and storage of the data?

We rely on the following as the lawful bases on which we collect and use your personal data:

Public Task.

Give details of how long the data will be stored and criteria used to determine this?

RBC will retain the data the duration of the plastic bags and wrappings trial (until October 2025).

The postage company will retain the data for 1-2 months to fulfil the request.

Who will it be shared with and for what purpose?

Addresses (only) will be sent to a third-party UK-based company to post out the bags.

How can the service user get access to it?

Subject Access Request can be made by following the link: www.reading.gov.uk/dataprotection

State whether any data is to be transferred outside the UK?

The bag distribution company back up their computer using Idrive; which is based in the USA. Idrive is self-certified for compliance with the UK Extension to the EU-U.S. Data Privacy Framework.

Is processing based on consent?

No.

What other rights does the service suer have?

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You have a right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your personal information has been handled by RBC. They can be contacted at: Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk

State if there will be automated decision making

No.