Publishing fly-tipping and environmental crime cases privacy notice

The identity and contact details of the company

Reading Borough Council – Neighbourhood Services, Environmental Enforcement

Contact details of the Data Protection Officer

Nayana George – IGTeam@reading.gov.uk

What Personal Data is held?

Images, videos or descriptions that may allow a person to be identified.
Information is collected on the telephone, by face to face contact and using electronic forms via website or by telephone. Information may also be collected from evidence found during waste deposit investigations.

How will the data be stored?

Our computer systems are accessed via secure connections and hosted on secure servers, in a remote data centre in the UK.
Where we have data held on paper, this will be minimal, stored in a locked area, scanned where possible and kept for no longer than necessary to deal with the transaction.

What is the legal basis for the collection, use and storage of the data?

Public interest task in exercise of legal duty.
To record details of incidents of environmental crime including alleged perpetrator information for the prevention and detection of crime and disorder.
For taking legal action for the prevention and detection of crime and disorder.

Give details of how long the data will be stored and criteria used to determine this?

Information is held for up to 6 years.

Who will it be shared with and for what purpose?

Data may be shared on the Reading Borough Council website for public view for the purpose of identifying suspected offenders, and preventing, apprehending or detecting offenders.
Information will also be shared internally for the better performance and efficiency of Council services.

How can the service user get access to it?

Subject Access Request can be made by following the link: www.reading.gov.uk/dataprotection

State whether any data is to be transferred outside the EU?

No data is transferred outside the EU.

Is processing based on consent?

No, processing is not based on consent. Processing is to perform a specific task in the public interest that is set out in law.

What other rights does the service user have?

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal
information.

Your right to rectification – You have the right to ask us to rectify personal
information you think is inaccurate. You also have the right to ask us to
complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal
information in certain circumstances. (We may not be able to delete your
personal data if it is needed for legal reasons, for reasons of public health,
public interest or for medical purposes).

Your right to restriction of processing – You have the right to ask us to
restrict the processing of your personal information in certain
circumstances.

Your right to object to processing – You have the the right to object to the
processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer
the personal information you gave us to another organisation, or to you, in
certain circumstances.

You have a right to complain to the Information Commissioner’s Office (ICO)
if you are unhappy with how your personal information has been handled by
RBC. They can be contacted at:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113 ICO website: https://www.ico.org.uk

State if there will be any automated decision making

We do not use automated decision making.